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Technology Money Saving Tips and Tricks

Monday, November 12, 2012
Technology is an essential part of running any successful business. But how that technology is utilized can impact the amount of time and money being spent. To make things easier for your business, we've put together a list of tips and tricks to help you save valuable time and/or money.

Use all-in-one printers at one central location
Using all-in-one printers not only combines your printer, scanner, and fax machine but it can save desk space, individual repair costs, and save money on multiple printer cartridges. Also, it can be used as network devices so it can be shared across your LAN.

When it’s not in use, turn it off!
Even for small periods of time, for example, on your lunch break or during an off-site meeting. LCD monitors still use power when blank. The start up and shut down of computers does use a small amount of energy but not nearly as much as a constant running computer.
Stop overcharging your laptop battery
Once your laptop is fully charged, take out the battery. If it is left in, it will still use power even though it is fully charged. This can lead to long term consequences including premature battery replacements.

Buy office supplies in bulk
If your business is purchasing office supplies every two weeks, think about purchasing these supplies at a wholesaler and buy in bulk. You will save money and time/gas by not running to the store every couple weeks.

Switch to Internet based phone services
Voice over IP (VOIP) can slash your phone bill dramatically when compared to traditional land lines. VOIP can also offer increased functionality and uses versus regular phone systems.

Get rid of bulky, energy inefficient equipment
To create a less cluttered office, remove applications, servers, backups and all other hardware that can instead be implemented as software as a service (SaaS) and/or cloud computing. These alternatives offer enhanced security, increased bandwidth, expert staff, and no hefty hardware bills.
Save money on shipping costs
If you send out mailings to mass contacts, shipping costs and stamps can become very expensive. Make sure that you have the most recent and correct mailing data to avoid returned mail. The U.S. Post Office will go through your mailing list, fix addresses and flag incomplete addresses – for free. Every address that is not returned is money saved.

Laptops > desktops
If possible, have your employees use laptops versus desktops. Laptops can use up to 90% less energy than desktops, using less heat and reducing utility costs. Laptops also make it possible to work remotely, which can save time, money (travel expenses), and crowded offices.

Install motion sensing lights wherever possible
When every light in the office is on every day, those monthly energy costs will add up fast. Installing motion sensing lights makes the most sense in areas that are infrequently used – such as closets and bathrooms.

Choose Energy Star office equipment
When purchasing new equipment, an easy indicator of energy efficient products is to look for the Energy Star models – which are designed to power down or hibernate after a period of inactivity. Energy Star models can save between 35-65% on most items and up to 90% on some products.

Let an expert assess your situation
If you still feel like you could be saving more money but can't figure out how, hire one of our IT Consultants to review your workplace habits and their recommendations could save you a lot of time and money!
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